Citys Council Minutes for approval on 3-13-08

Description Regular Council Meeting
Date February 28, 2008 Location Council Chambers

Time Speaker Note
8:25:42 PM
Call to Order: The regular meeting of the Northwood City Council was called to order by Mayor Mark A. Stoner on Thursday, February 28, 2008 at 7:30 p.m. in the Council Chambers of the Northwood Municipal Building.
8:25:47 PM
Pledge: The Pledge of Allegiance was then given.
8:28:25 PM
Roll Call: Motion to Excuse: The roll was called by the Clerk of Council and those in attendance were as follows: Mayor Stoner; Council members Kozina, Hughes, Myers, Barton, Gallaher and Schimmel; City Attorney Ballenger, City Engineer Kuhn, City Administrator Bacon, and Clerk of Council Goertz. Note: Councilman Edwards was absent and a motion and second were made by Council members Myers and Kozina to excuse Councilman Edwards from the regular Council meeting of February 28, 2008. Council Vote: All present in favor. Motion passed.
8:28:38 PM
Approval of Council Meeting for 2/14/08: A motion and second were made by Council members Hughes and Schimmel to approve the minutes from the regular Council meeting held on February 14, 2008, as submitted. Council Vote: 5 yes votes/1 abstention (Myers) Motion passed.
8:28:55 PM
Presentation: CHIP Program (Community Housing Improvement Program) Note: A required public hearing which had been scheduled and advertised in the newspaper was held in the Council Chambers prior to the regular Council meeting at 7:00 p.m. The purpose of the public hearing was the explanation the CDBG Small Cities Grant Program - CHIP Program (Community Housing Improvement Program).
8:29:13 PM
Mr. Paul Tepenecatl of Poggemeyer Design Group appeared before the Mayor and Council to outline the CHIP Program and the funds available in the amount of $556,000.00 for this year. Note: The information sheet provided is attached to these original proceedings of February 28, 2008 on file in the office of the City Clerk). Mr. Tepenecatl encouraged the City of Northwood to apply for the funds available and confirmed for Councilman Gallaher that the amount awarded to the City of Northwood would depend upon what is given to the Habitat for Humanity of Wood County.
8:31:10 PM

8:32:01 PM
Executive Session of Council: Actual time was 8:37 p.m./Council Meeting reconvened at 8:45 p.m./Roll Call: A motion and second were made by Council members Myers and Hughes to hold an executive session of Council for the purpose of discussion hiring, firing and promotion of personnel during the executive session. Vote: All in favor. Motion passed. Note: Those to attend the executive session were Mayor Stoner; all members of Council, City Attorney Ballenger and City Administrator Bacon. Those attending left the Council Chambers at 8:37 p.m. to hold an executive session in the Audio Visual Room of the Northwood Municipal Building.
8:32:29 PM
Presentation: Mr. Neil Munger, Director of the Wood County Park District, appeared before the Mayor and Council to provide information about the upcoming Wood County Park District Levy. Mr. Munger stated that the Wood County Park District has been in existence since 1934 and the first levy was 1988. Since 1998, the district has grown from 3 parks to 11 parks to include Cedar Creek Preserve. Park levy funds are used for land acquisition, programming and maintenance within the park district. Mr. Munger explained in more detail what the levy would help accomplish in the area of capital improvements for every aspect of the parks, including land acquisition. Cedar Creek Preserve will have several improvements made over the next four to five years. Mr. Munger concluded by stating that the Wood County Park District takes a firm approach to planning prior to placing a levy on the ballot.
8:46:58 PM
Presentation: Attorney Matthew Reger, 540 W. Wooster St., Bowling Green, Ohio, appeared before the Mayor and Council to introduce himself as a candidate for the position of Wood County Prosecutor. Mr. Reger stated he was currently the prosecutor for the City of Bowling Green and has held this position since the year 2000. Mr. Reger stated he has experience as both a civil and criminal attorney and has experience running an office. Mr. Reger stated he has some new ideas about crime prevention; starting with a community prosecution model which involves sending prosecutors from the county out to the communities to meet with Councils and law enforcement concerning crime issues in their community. Mr. Reger stated he would like to have one prosecutor that is dedicated to working with domestic violence matters. Mr. Reger thanked the Mayor and Council for the opportunity to speak prior to the upcoming election.
8:50:38 PM
Communications: There were no communications reported.
8:50:44 PM
Economic Development: Councilman Gallaher, Chairman of Economic Development committee for 2008 gave the following report:
8:50:58 PM
1. 2007 Planning & Zoning Report reviewed.
8:51:03 PM
2. Residents' Letters concerning the Great Eastern Shopping Center and the Woodville Mall reviewed.
8:51:12 PM
3. Market Analysis
8:51:16 PM
4. Revisions to CRA - Great Eastern area
8:51:22 PM
5. Website proposal
8:51:28 PM
The next meeting date is pending.
8:51:37 PM
Environmental/Solid Waste: Councilman Gallaher reported on the Environmental/Solid Waste committee meeting held prior to the Council meeting and advised that a Chairman had not been appointed. Committee members held a discussion with Ms. Pat Tebbe from the Ohio EPA regarding a Municipal Storm Water Management Program and what the responsibilities of the City of Northwood would be.
8:52:20 PM
A discussion was held concerning temporary resident permits with the landfill and some changes to be made in this system.
8:52:35 PM
The next Environmental/Solid Waste meeting will be held as needed.
8:52:40 PM
Finance: A Finance committee meeting was scheduled for Thursday, March 13, 2008 at 7:00 p.m. in the AV room or conference room (if remodeling is completed).
8:52:47 PM
Recreation Board: The Recreation Board will hold their next meeting on Monday, March 10, 2008 at 7:00 p.m. in the AV Room.
8:52:58 PM
Safety: Councilman Shimmel gave the following Safety committee report as the appointed Chairman for 2008:
8:53:04 PM
Police Dept.: 1. Discussion of issuing a six month hauling permit for Fluor Contractors located at 6700 Wales Rd., to allow for moving of large equipment on trucks with a fee of $150.00 to cover the six month hauling period. There will be haul route specified on each permit.
8:53:55 PM
Fire Dept.: 2. Review of purchase of two Ricoh model copier/fax/scanner/printers (combined) for the two Fire Stations. Recommendation from Safety to lease two copiers as proposed.
8:54:32 PM
3. Discussion of water rescue capabilities by the Fire Department: Chief Romstadt advised the committee members that they are qualified for water rescue and may need to purchase rafts or boats in the future.
8:54:57 PM
The next Safety meeting will be scheduled as needed.
8:55:02 PM
Utilities: Councilwoman Hughes scheduled a brief Utilities meeting to be held prior to the Committee of the Whole meeting on Thursday, March 6, 2008 at 7:15 p.m. for purpose of appointing a committee Chairman. Utilities committee members are Councilman Edwards, Councilman Gallaher and Councilwoman Hughes.
Note: Mayor Stoner reminded Councilwoman Hughes of the topic for discussion at a future Utilities meeting; potential for use of wind mill power.
8:56:30 PM
Service: No report.
8:56:42 PM
Mayor Stoner has requested that Service review the following:
8:56:54 PM
Items for next Service meeting: 1. New park at I-280/Curtice Road:
8:57:04 PM
- name for park
- grants
8:57:10 PM
- ODNR stocking fish
8:57:17 PM
- future fishing derby
9:11:58 PM
Pending Legislation: No pending legislation.
9:12:09 PM
New Legislation: New legislation was read aloud by number and title only by the Clerk of Council as follows:
9:12:14 PM
Ord. 2008-4: Ordinance adopting Wood County Standard Operating Guidelines for Incident Command System (NIMS) by the City of Northwood, and declaring an emergency.
9:12:15 PM
Council Action for Ord. 2008-4: Three (3) motions and a second for each motion were made by Council members Hughes and Myers to suspend the three reading rule, adopt the emergency clause and for final adoption of Ord. 2008-4. The roll was called after each motion was read by the Clerk of Council and the vote was: (All in Favor) for the passage of each motion.
9:12:16 PM
Ord. 2008-4 Adopted 2/28/08: Ordinance 2008-4 was adopted by Council as an emergency and effective immediately upon adoption and signature of the Mayor; February 28, 2008.
9:12:16 PM
Ord. 2008-5: Ordinance 2008-5 creating Erosion and Sediment Control Rules in the City of Northwood, and declaring an emergency.
9:12:17 PM
Council Action for Ord. 2008-5: First reading of Ordinance 2008-5 - February 28, 2008
9:12:18 PM
Ord. 2008-6: Ordinance 2008-6 for Illicit Discharge & Illegal Connection Control in the City of Northwood, and declaring an emergency.
9:12:18 PM
Council Action for Ord. 2008-6: First reading of Ordinance 2008-6 - February 28, 2008
9:12:19 PM
Ord. 2008-7: Ordinance 2008-7 concurring with the recommendation of the Northwood Planning Commission to approve an expansion of Xander's located at 2497 East Broadway, in the City of Northwood, Ohio, allowing for the construction of a 925 square foot addition to the exiting non-conforming building, and declaring an emergency.
9:12:19 PM
Council Action for Ord. 2008-7: First reading of Ordinance 2008-7 - February 28, 2008
9:12:19 PM
Res. 2008-2: Resolution 2008-2 supporting the Armed Services of the United States of America including Company A, First Battalion of the United States Marines stationed in Grand Rapids, Michigan.
9:12:20 PM
Council Action for Res. 2008-2: Three (3) motions with a second to each motion were made by Council members Hughes and Barton to suspend the three reading rule, adopt the emergency clause and for final adoption of Res. 2008-2. The roll was called after each motion was read by the Clerk of Council and the vote was (All in Favor) of the passage of each motion.
9:12:20 PM
Res. 2008-2
Adopted 2/28/08: Resolution 2008-3 was adopted by Council as an emergency and effective immediately upon passage and signature of the Mayor; February 28, 2008.
9:12:21 PM
Legislation concluded.
9:12:21 PM
Mayor's Report: Mayor Stoner gave the following report:
Recommendation to Council:
9:12:21 PM
Recommendation to Council (Police Dept.) Recommendation to appoint Detective Sergeant Trent Schroeder to Interim Police Captain at an hourly rate of $29.53 per hour effective Monday, March 3, 2008.
9:12:22 PM
Council Action: A motion and second were made by Council members Hughes and Myers to concur with the Mayor's recommendation. Council Vote: All in favor. Motion passed.
9:12:22 PM
Mr. Trent Schroeder spoke before the Mayor and Council and thanked all for their support and the opportunity to serve as the Interim Police Captain. Mr. Schroeder commented on his 17 year successful working relationship with Interim Chief Tom Cairl.
9:12:22 PM
Recommendation to Council (Tree Commission) Recommendation to appoint Michael Bella, 4105 Wise St., Northwood, Ohio, to fill the unexpired term of Mary Young on the Northwood Tree Commission, effective Friday, February 29, 2008 with term expiring on December 31, 2008.
9:12:23 PM
Council Action: A motion and second were made by Council members Hughes and Kozina to concur with the Mayor's recommendation. Council Vote: All in favor. Motion passed.
9:12:23 PM
Proclamation: Mayor Stoner noted a Proclamation from the Office of the Mayor proclaiming March 8, 2008 as Volunteers of America Day and March 2 - March 8, 2008 to be Volunteers of America Week.
9:12:24 PM
Information: Mayor Stoner thanked the city's Street Department for their efforts and a great job during the recent snow falls in the city.
9:12:24 PM
Mayor Stoner advised Council that the Hirzel Canning Co. on Lemoyne Road will be constructing sidewalks from the Bob Evan's Restaurant to Curtice Road.
9:12:29 PM
City Administrator's Report: City Administrator Bacon gave the following report:
9:12:29 PM
Recommendations to Council:
9:12:30 PM
YMCA Seniors Program: Recommendation to authorize the City Administrator to sign a Recreation Agreement Seniors Program between the City of Northwood and the YMCA of Greater Toledo, Eastern Community Branch. The cost of the gym and aquatic program for adults 55 years of age and older is $3,400.00 per year. There has been no price increase from the previous few years. This agreement will terminate December 31, 2008.
9:12:33 PM
Council Action: A motion and second were made by Council members Myers and Barton to concur with the City Administrator's recommendation. Council Vote: All in favor. Motion passed.
9:12:34 PM
Wood County Emergency Mgt. Proportionate Share Contract: Recommendation to authorize the Mayor to sign the Wood County Emergency Management Agency Proportionate Share Contract to furnish emergency management services to the City of Northwood through calendar years 2008 and 2009. There is no rate increase for 2008 but the fee increases from $.41 to $.50 per capita for calendar year 2009. This agreement was formerly known as the Civil Defense and Disaster Services.
9:12:34 PM
Council Action: A motion and second were made by Council members Hughes and Gallaher to concur with the City Administrator's recommendation. Council Vote: All in favor. Motion passed.
9:12:34 PM
Purchase of Ricoh Copiers for Fire Department: Safety committee: Recommendation to authorize the City Administrator to sign a 60 month lease agreement with Ricoh to lease two printers that copy, scan and fax for the two Northwood fire stations at a cost of $208.22 per month.
9:12:35 PM
Council Action: A motion and second were made by Council members Myers and Barton to concur with the City Administrator's recommendation. Council Vote: All in favor. Motion passed.
Note: There was no list of proposed expenditures over $10,000.00 to be presented for Council's approval.
9:12:35 PM
City Clerk's Report: No report.
9:12:35 PM
Discussion with City Attorney/Report: No report or discussion.
9:12:36 PM
Discussion with City Engineer/Report: City Engineer Kuhn gave the following report:
Project Updates:
- Bids for the Rood Street Improvements Project will be received at the city offices on March 14, 2008
- Maryland Pl. Improvements Project will be finalized (storm sewer project)
9:12:39 PM
- Bradner/Williston Intersection Improvements Project to resume in April with weather permitting.
Mayor Stoner inquired about flashing lights on Curtice Road. Menard's will be opening the first week in March.
9:12:54 PM
Adjournment:


Attest: There being no further business before the Mayor and Council and all being in favor, the regular meeting of February 28, 2008 adjourned at 8:16 p.m.

Lynn E. Goertz, Clerk of Council
9:13:27 PM
Approved: Mark A. Stoner, Mayor

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